BOOKING PROCEDURE

From the list of beds below, choose which beds you want to book. If your dates are available, reserve your beds using the online e-allocator system from the button above.

The Club ID is “MCREEK” and the user name is “skidude”. If you have forgotten the password, click here to request password.

How to Use e-allocator:

  • Highlight “general member’ and type your name over the top
  • Click on “proceed”
  • Do the same for further beds.

Booking Process

MAKING A BOOKING

  1. A member places a booking on the booking system & may make edits up until they receive the invoice without penalty
  2. The booking manager will send an invoice for that initial booking so you have a booking/invoice number to reference
  3. Payments are made within the required time frame and the member replies to the actual invoice email with a “Paid” note and a copy of the payment receipt (a snippet/image from your bank transfer is ideal) – this is very important so Fiona doesn’t have to try and match invoices with payments

MAKING ANY CHANGES TO A BOOKING

  1. If a member makes any changes to that booking they must do the following on the same day they make the alteration:
    1. Reply to the original invoice email to the booking manager outlining the changes made
    2. Show/explain the calculations of the edited invoice
    3. Make the additional payment into the account referencing the invoice number.
    4. Include a payment receipt to show the difference or adjusted total has been paid.
  2. The booking manager will assume the member is making the adjustments correctly (may check randomly to make sure it is being done correctly)
  3. As long as you provide the bank receipts along the way, this will also eliminate the need for the booking manager to have to reconcile the bank statements & chase people for money.
  4. If any member fails to follow the procedure above explicitly then they get charged an admin fee of $50 as the booking manager has put time into following it up.

CANCELLING A BOOKING (full booking or part of booking)

  1. If a booking is cancelled by a member after an invoice is sent by the booking manager
    1. within 21 days from the date of the stay – no refund is given
    2. greater than 21 days: you will be reimbursed the amount of the invoice less a $50 admin fee
  2. If a booking is cancelled prior to receiving an invoice, no fee is payable.

PS, if you do decide to cancel (even at the last minute) it would be greatly appreciated if you could remove the beds you reserved from the booking system so other people can book in.

Booking Rules for 2024 Peak Season

It should be noted that this change only affects pre-bookings during peak ski season. It should also be noted that you can pre-book as many nights / weekends as you wish outside of this peak ski season (July and August). The cap applied is per membership (booking 1-4 beds).

Members are only to book under their name and not stay under another member’s name/booking.

No bookings are to be made for 2024 until January 1.

Weekend and Total Night Caps

There will be a cap of 3 weekends and 16 total nights that can be pre-booked per membership (taken consecutively or over multiple bookings). Weekend nights will be counted in the 16 total nights. They are not in addition.

For the purposes of the cap, a weekend is considered the full weekend (Friday and Saturday) or just a Friday night or Saturday night.

Additional Bookings

Additional bookings can be made on or after June 1st if there are spare beds. The maximum number of consecutive “spontaneous” nights for any given additional booking is 7. Note: subsequent nights could be added one week prior as well.

June/July School Holidays

Pre-season bookings for June/July school holidays are to be no greater than 7 nights.

If you miss out on booking during the 2nd week of the June/July school holidays and booked during the 1st week instead, you can request priority booking for the 2nd week for the subsequent year

Outstanding Invoices

No member can book for 2024 season until outstanding invoices for the 2023 season have been paid. No bookings can be made or retained during the season until the DAM levy has been paid.

nightly rates